Schools in the USA
Back to Career Search     

Data Entry Specialist


Description

Data entry specialists enter data into computers and other data-entry machines. By typing texts, entering data into a computer, operating a variety of office machines, and performing other clerical duties, these workers help organizations keep organized and stay in line with rapid technological changes. They are very knowledegable about computer programs and software formatting. They also have a good knowledge of spelling and grammar, since they are dealing with words all day.

Data entry specialists often use spreadsheet programs such as Microsoft Excel to input lists and numbers. Not only do they enter information into databases but they also manipulate already-existing data and work as editors, scrutinizing and proofreading new and old material for accuracy. Data entry specialists work on various statistical projects such as medical records, business reports, statistical reports and membership lists. Companies usually use this compiled information for research purposes.

In some offices, data entry specialists also operate printers and tape readers, act as tape librarians, and perform other duties. They may also maintain filing systems for computer disks or tapes. Depending on the organization, other related tasks may include researching, collecting and analyzing the data they input, as well as preparing reports for senior managers. Data entry specialists require impeccable concentration and a keen eye for accuracy and detail.
 
         Related Careers
arrow Accounting Clerk
arrow Accounts Officer
arrow Actuary
arrow [ view all related careers ]



Program Spotlight
Matching School Ad
ABCO Technology
ABCO Technology is engaged in the business of providing job training for all types of applications and software used in the real-world job environment.
Programs Offered:
  • MS-Office

 

 



  Average Earnings  
Entry Level Salary:
$15,910
 
Average Salary:
$22,390
 
Maximum Salary:
$26,840

  Interests and Skills  
Data entry specialists must be able to handle multiple tasks at once. They are organized and logical, clear thinkers. One of the most important characteristics to have is spelling, punctuation and grammar skills. They are interested in computers and learning new software. At last, fast typing skills are a must coupled with a good memory.
 

  Typical Tasks  
  • Type information from documents or from a screen into a computer
  • Check information on screen against the original document
  • Edit and correct any errors, and report them to a supervisor
  • May print out new documents
  • May do other general office tasks such as answering phones, sending faxes and reception work
  • Data entry specialists always work sitting at desks in front of computers, either in an office or at home. A typical workweek is standard, approximately 40 hours. Data entry specialists often work on a strict schedule and must meet deadlines. Private companies may require clerks to work evening and weekend shifts.

  Workplaces, Employers and Industries  
  • Data entry specialists work in both the public and private sectors; for government services, business and consulting firms, retail and wholesale trade, health and social services, finance, insurance and real estate and the service industry. Wherever data and information needs to be entered into a computer database, especially in large organizations, a data entry specialist is needed.

  Long Term Career Potential  
Data entry is a stepping stone for many careers. You can move into administrative assistant positions, become customer service representatives or become supervisors of other data entry specialists. Government organizations and larger companies often have training programs to help data entry specialists upgrade their skills and advance to more advanced positions with increased responsibility.
 

  Educational Paths  
There is no exact academic path for becoming a data entry specialist. Companies tend to hire high school graduates who can type at the company's required keyboarding speed. A data entry specialist position is often a person's first job out of high school therefore, students can learn very much on the job. In many companies, training in specific database software programs is usually provided on the job.

Some employers also require a postsecondary diploma in a business or data entry field, so it is important to check with the company on their employee standards. Diplomas can help develop a specialist's speed and accuracy.
 

Featured Schools

Matching School Ads
ABCO Technology  Online
ABCO Technology is engaged in the business of providing job training for all types of applications and software used in the real-world job environment.
Programs Offered:
  • MS-Office
Campus Locations:
  • Los Angeles, CA

 
Ashworth College  Online
Earn your degree or diploma on your schedule and succeed at Ashworth College.
Programs Offered:
  • Administrative Assistant
Campus Locations:
  • Norcross, GA

 
Pima Medical Institute  Online

Explore a new career with Pima Medical Institute.

Programs Offered:
  • Medical Administrative Assistant
Campus Locations:
  • Chula Vista, CA

 
UEI College  Online

Get career training for the job you’ve always wanted at UEI College.

Programs Offered:
  • Business Office Administration
Campus Locations:
  • Riverside, CA

 
Milan Institute  Online
Prepare for an exciting new career at the Milan Institute.
Programs Offered:
  • Administrative Specialist
Campus Locations:
  • Visalia, CA

 
San Joaquin Valley College  Online
San Joaquin Valley College is an accredited private junior college committed to the professional success of its students and graduates.
Founded in 1977, SJVC has campuses located throughout California-including an Online division and offers a variety of accelerated Certificate and Associate of Science degree programs in the business, medical and technical fields.

Students benefit from a balance of classroom instruction and real-world experience, learning the skills they need to go straight to work in today’s competitive job market.
Programs Offered:
  • Medical Office
Campus Locations:
  • Fresno, CA

 
Penn Foster Schools  Online
Advance your career with our affordable, self-paced, career-focused distance education programs.
Programs Offered:
  • Administrative Assistant
Campus Locations:
  • Scranton, PA

 
Platt College  Online
Turn your talents into a career at nationally recognized and accredited Platt College.
Programs Offered:
  • Medical Administrative Specialist
Campus Locations:
  • Riverside, CA

 
Ultimate Medical Academy Online  Online

Ultimate Medical Academy (UMA) offers industry-relevant knowledge and training for in demand careers in healthcare.

Programs Offered:
  • A.S. - Health Sciences - Medical Administrative Assistant
Campus Locations:
  • , FL

 
Matching School Ads
  Universities and Colleges
Clarkson UniversityColorado School of MinesDalhousie University
Oral Roberts UniversityPenn State HarrisburgTemple University
The University of HoustonThompson Rivers UniversityUNB Saint John
University of AlabamaUniversity of ArkansasUniversity of British Columbia
University of IowaUniversity of New BrunswickUniversity of Oregon
University of OttawaYork University
Agriculture and Bio-resources | Allied Health and Health Sciences | Applied Business Technology | Architecture
Business Administration | Computer Science | Cosmetology and Esthetics | Culinary, Travel &Hospitality | Dance 
Engineering Technology & Applied Technology |Engineering | Film | Fine Arts and Design | Humanities and Liberal ArtsJustice and Security
Music
| Natural and Applied Sciences | Naturopathic and Holistic MedicineNursingPublic Administration & PolicyReligious and Theological Studies
Sport Sciences and Physical Education | Teacher Education | Theatre
Articles | College News | Videos | Feedback | Career Search
Home | About Us | Contact Us | Faq | Terms of Use | Policy Statement | Site Map | Cities Site Map

Copyright 2003- 2014 QuinStreet, Inc. All Rights Reserved.