Executive Assistant

Executive assistants are usually senior clerical staff in an organization working directly for higher management officials, such as presidents, vice presidents and Chief Executive Officers (CEOs). Acting as the "right hand," they ensure that the information their employer receives is timely, accurate and relevant. They will review incoming mail and prepare outgoing correspondence.

Performing administrative duties is hardly the bulk of their job. Executive assistants co-ordinate administrative procedures, public relations activities and research and analysis functions for members of legislative assemblies, ministers, deputy ministers, corporate officials and executives, committees and boards of directors. Being at the top of the clerical hierarchy, their jobs are of a more personal, interactive nature.

Nevertheless, they still organize and control the day-to-day functions for their employer. They are the true supporting backbones of senior management officials and without them; most executives would be in complete disarray. The duties and functions of an executive assistant vary greatly from one organization to the next. Depending on their level of experience and area of speciality, the tasks will fluctuate from more administrative to more executive.

In the last decade, the role of the executive assistant has drastically evolved due to technological advancements. Computers have replaced and simplified some of the once-traditional tasks of the assistant. This has allowed executive assistants to take on more challenging projects and lead them to a wider range of responsibilities once reserved for managerial and professional staff. Functions such as training new staff members, conducting research on the Internet and operating new office programs such as spreadsheets and multimedia presentations are good examples of some newer duties.

They also perform a variety of administrative duties such as scheduling meetings and appointments, booking travel plans, organizing and maintaining paper and electronic files, managing projects, conducting research and providing information to managers and clients via the telephone and e-mail. Acting as the right hand to a senior executive, they are pretty much in charge of organizing their employer's lives.



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